Personal Training and Service Record Book

This record book is designed to assist seafarers in maintaining a record of their seagoing service, including ongoing training and participation in drills and onboard exercises.

It will also help companies ensure that documentation and data concerning seafarers employed on their ships is properly maintained and readily accessible, helping to comply with the STCW Convention. It provides an additional record for seafarers and companies in the event of Port State Control inspections and may serve as evidence of continuing professional competence when seeking to revalidate STCW certificates

This second edition incorporates the 2010 amendments to the STCW Convention and the entry into force of the ILO MLC. It also includes a section to record participation in drills and exercises on safety, security and pollution prevention (previously provided as a supplementary book in the first edition).

Purpose

The Personal Training and Service Record Book is intended to assist seafarers by providing a comprehensive record of their seagoing service, qualifications, experience and other information. It is also intended to help companies ensure that documentation and data relevant to seafarers employed on their ships is maintained and readily accessible, including information on experience, training, medical fitness and competency in assigned duties.

The use of this book also enables seafarers to maintain a record of their participation in drills and exercises on board ships. It may also be used by companies as part of their Safety Management System (SMS) as required under the ISM Code, in particular for the identification and recording of any training, drills and exercises conducted to support the SMS.

This book does not prejudice the need to keep and maintain other records required in accordance with relevant international standards, or to carry seafarer certificates and other documentation on board ships. It is intended to provide an additional record for seafarers and companies in the event of inspections, and may serve as supplementary evidence of continued professional competence when seeking to revalidate certificates. This second edition of the Personal Training and Service Record Book updates and replaces the first edition, taking account of the 2010 amendments to the STCW Convention and the entry into force of the MLC. In the first edition, the section to record participation in drills and exercises was provided as a supplementary book.

Background and Purpose

Certificates and Other Documentation

General Instructions and Review of Record Book

Personal Details

Medical Fitness

Medical Information

STCW 2010 Certificates

STCW 1995 Certificates

STCW 1978 Certificates

Training for Radiocommunication, Emergency, Occupational Safety, Security, Medical Care and Survival Functions

Special Training for Specific Types of Ships

Flag State Endorsements

Updating Training

Other Training

Seagoing Service

Ship-Specific Familiarisation

Safety Familiarisation

Security Familiarisation

Special Seagoing Experience

Drills and Exercises

Safety, Security and Pollution Prevention Drills and Exercises

Dates of Participation in Drills and Exercises

Review of Record Book

The International Chamber of Shipping (ICS) is the principal international trade association for the shipping industry, representing shipowners and operators in all sectors and trades.

ICS membership comprises national shipowners' associations in Asia, Europe and the Americas whose member shipping companies operate over 80% of the world's merchant tonnage.

Established in 1921, ICS is concerned with all technical, legal, employment affairs and policy issues that may affect international shipping.

ICS represents shipowners with the various intergovernmental regulatory bodies that impact on shipping, including the International Maritime Organization.

ICS also develops best practices and guidance, including a wide range of publications and free resources that are used by ship operators globally.

https://www.ics-shipping.org/about-ics/about-ics